Scheme of Delegation

 

A

Trust vision & ethos

B

Strategy

C

Education standards & curriculum

D

Term times, School days

E

Stakeholder engagement

F

Governance

G

Governance appointments

H

HR

I

Staff appointments

J

Finance

K

Estates

L

IT

M

Health & Safety

N

Risk Registers

O

Financial delegations

P

Policy Ownership & Approvals

Q

Website & Policy Responsibilities

R

Health & Safety Responsibilities

A

Approve

R

Recommend

D

Develop

I

Implement

M

Monitor

C

Consult

 

 

 

Members

Board

E&E Cttee

F&O Cttee

ACR Cttee

RemCo

Trust Chair

LGB

 

CEO

Deputy CEO

Exec Primary

Ofsted Named Head

Director of Curriculum

CFO

Estates

IT

HR

Enterprise

 

Marketing

DPO

Head of Governance

Educational Finance Mtg

Ops Finance Mtg

SCA Mtg

A

Trust vision & ethos

A1

Set vision, ethos, culture, values

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A2

Trust branding & marketing

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

D

I

 

 

 

 

 

A3

Trust name change

A

R

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A4

Ensuring compliance with Equalities legislation

 

A

R

 

 

 

 

 

 

D
I

 

 

 

 

 

 

D

I

 

 

 

 

 

 

M

B

Strategy – mainly through Trust / School Development Plan

B1

Whole Trust Strategy

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

B2

Education strategy

 

A

C

M

 

 

 

 

 

R

I

D

I

D

I

 

 

 

 

 

 

 

 

 

 

 

 

 

B4

Estates strategy

 

A

 

C

M

 

 

 

 

R

 

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

B5

IT strategy

 

A

 

C

M

 

 

 

 

R

 

 

 

 

 

 

D

I

 

 

 

 

 

 

 

 

B7

HR strategy

 

A

C

M

 

 

C

 

 

R2

R1

 

 

 

 

 

 

D

I

 

 

 

 

 

 

 

B6

Governance strategy

 

A

 

 

C

M

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

D

I

 

 

 

B7

Lettings & Enterprise strategy

 

A

 

C

M

 

 

 

 

R2

 

 

 

 

R1

 

 

 

D

I

 

 

 

 

 

 

B8

GDPR Strategy

 

A

 

 

C

M

 

 

 

R2

 

 

 

 

 

 

R1

 

 

 

D I

 

 

 

 

B9

Marketing Strategy

 

A

 

C

M

 

 

 

 

R

 

 

 

 

 

 

 

 

 

D

I

 

 

 

 

 

B10

Health & Safety strategy

 

A

 

C

M

 

 

 

 

R

 

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

B8

School strategy aligned to trust strategy

 

 

 

 

 

 

 

C

A

R

Secondary

R

Primary

D

I

 

 

 

 

 

 

 

 

 

 

 

 

B9

Major change

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C

Education Standards & Curriculum

C1

Trust key targets

 

A

C

M

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C2

School Targets

 

 

 

 

 

 

 

M

A

R

Secondary

R

Primary

D

I

 

 

 

 

 

 

 

 

 

 

 

 

C3

Trust Core Curriculum

 

A

C

M

 

 

 

 

 

R

D I

Secondary

D I

Primary

 

 

 

 

 

 

 

 

 

 

 

 

 

C4

School Curriculum offer & assessment approach outside trust offer & approach

 

 

 

 

 

 

 

M

A

R

Secondary

R

Primary

D

I

 

 

 

 

 

 

 

 

 

 

 

 

C6

Approve offsite visits

 

 

 

 

 

 

 

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

C7

Approve exclusion in absence of head

 

 

 

 

 

 

 

 

A

A

A

 

 

 

 

 

 

 

 

 

 

 

 

 

C8

Delivering support for SEND & Looked After Children in line with statutory

 

A policy

M

 

 

 

 

M

 

R policy

 

Oversee

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C9

Delivering EYFS in line with statutory expectation

 

 

M

 

 

 

 

 

M

 

Strategy & I

 

 

 

 

 

 

 

 

 

 

 

 

 

C10

Production & analysis of education data

 

 

M

 

 

 

 

M

A

 

M

D

I

D

I

Primary

 

 

 

 

 

 

 

 

 

 

 

 

 

C11

Delivering CEIAG in line with statutory

 

 

M

 

 

 

 

M

 

D

I

 

 

 

 

 

 

 

 

 

 

 

 

 

 

C12

Setting approach to off site provision

 

 

M

 

 

 

 

M

A

M

M

D

I

 

 

 

 

 

 

 

 

 

 

 

 

C13

Keeping admission & attendance registers

 

 

 

 

 

 

 

 

 

 

 

I

 

 

 

 

 

 

 

 

 

 

 

 

D Terms times, School days

D1

Trust Calendar

 

 

 

 

 

 

 

 

A

D

C

 

 

C

C

C

C

 

 

 

D

 

 

 

D2

School Day

 

 

 

 

 

 

 

C

A

R2

Secondary

R2

Primary

R1

 

 

 

 

 

 

 

 

 

 

 

 

 

E Stakeholder engagement

E1

Trust level engagement/ consideration of views

 

M

M

 

 

 

 

 

R

D

I

D

I

 

 

C

C

C

C

 

 

 

D

 

 

 

E2

School level

Engagement/consideration of views

 

 

 

 

 

 

 

M

 

 

 

D

I

 

 

 

 

 

 

 

 

 

 

 

 

F Governance

F1

Structure

 

A

 

 

 

 

R

 

R

 

 

 

 

 

 

 

 

 

 

 

D

 

 

 

F2

Terms of Reference

 

A

 

 

 

 

R

 

R

 

 

 

 

 

 

 

 

 

 

 

D

 

 

F3

Scheme of Delegation

 

A

 

 

 

 

R

 

R

 

 

 

 

 

 

 

 

 

 

 

D

 

 

F4

Articles of Association changes

A

R

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

D

 

 

F5

Appointing Link Governors & Committee members

 

A

 

 

 

 

R2

 

R2

 

 

 

 

 

 

 

 

 

 

 

R1

 

 

F5

Maintain register of governor interests

 

 

 

 

M

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D

I

 

 

F6

Maintain governance webpages

 

 

 

 

M

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D

I

 

 

 

F7

Complaints

 

 

 

 

M

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Oversee

Report

 

 

 

F8

Exclusion

Panels

 

I

M

 

 

 

 

I

 

 

 

I

 

 

 

 

 

 

 

 

Oversee

Report

 

 

 

F9

HR hearings

 

I

M

 

 

 

 

I

 

I

 

I

 

 

 

 

I

 

 

 

 

 

 

 

F10

Appeals

Panels

(not admissions)

 

I

M

 

 

 

 

I

 

I

 

 

 

 

 

 

I –

HR

 

 

 

Oversee

Report

 

 

 

F11

School - teach & learn, safeguarding, stakeholder voice, community & business links

 

 

 

 

 

 

 

M

 

 

 

D

I

 

 

 

 

 

 

 

 

Oversee Report

 

 

F12

Quality of governance

 

M - all

 

 

M

 

 

M - LGB

 

 

 

 

 

 

 

 

 

 

 

 

D

I

 

 

 

F13

Attending Ofsted inspection interviews with govs

 

I

As many as possible

 

 

 

 

 

I

A

 

 

 

 

 

 

 

 

 

 

 

A

 

 

 

F14

Monitoring conflicts of interest & related party transactions

 

M

 

 

 

 

 

M

I

I

I

I

 

I

I

I

I

 

 

 

I

 

 

 

F15

Chair’s Actions – decisions by Chair where delay could be signif. detrimental

 

M

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

F16

Approve trust Growth Strategy

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

F17

Approve school or trust joining Lionheart

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

G Governor appointments based on skills needed

G1

Chair of Local Govs

 

A

 

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

G2

Local Governors

 

A2

 

 

 

 

 

 

A1

 

 

 

 

 

 

R

 

 

 

 

R

R

 

 

G4

Trustees

A

  A  |  R  

 

 

 

 

 

R

 

R

 

 

 

 

 

 

 

R

 

 

 

G5

Board Committees

 

A

 

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

R

 

 

 

G6

Members

A

 

 

 

 

 

 

R

 

R

 

 

 

 

 

 

 

 

 

 

R

 

 

 

G7

Clerk to Board – Governance Professional

 

A

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

I

 

 

 

G8

Additional clerks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A

 

 

 

H

HR

H1

Exec Pay

 

 

 

 

 

A

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H2

Teachers’ Pay – unusual /  discretionary

 

 

 

 

 

 

 

C Pay Cttee

Trust Moderation

C

 

C

 

 

 

 

C

 

 

 

 

 

 

 

H3

Teachers’ Pay - normal

 

 

 

 

 

 

 

A

R2

R2

 

R1

 

 

 

 

 

 

 

 

 

 

 

 

H4

Agree Trust leadership director and executive roles staffing structure

 

A

C

 

 

C

 

 

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H5

Agree school leadership staffing structure

 

 

 

 

 

 

 

 

A2

A1

Secondary

A1

Primary

R

 

 

 

 

 

 

 

 

 

 

 

 

H6

Early retirement, secondment, longer leave of absence, sabbatical

 

 

 

 

 

 

 

 

A

R2

R2

R1

 

 

 

 

R2

 

 

 

 

 

 

 

H7

Approve regular staff flexible

 

 

 

 

 

 

 

 

Al

Exec

A1

Secondary

A1

Primary

R

 

Finance

Estates

IT

HR

 

 

 

 

 

 

 

H8

Appointment outside salary structure

 

 

 

 

 

A

 

 

A

R

 

 

 

 

 

 

R

 

 

 

 

 

 

 

H9

Performance management - CEO

 

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H10

Performance management – Directors IT, Estates, CFO, Head HR, Governance

 

 

 

 

 

R

 

 

A

R

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H11

Performance management – Heads & Exec Heads

 

 

 

 

 

Inivid RemCo

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

H12

Restructures

 

A

 

 

 

 

 

 

R2

 

 

 

 

R1

 

 

R1

 

 

 

 

 

 

 

H13

Carrying out DBS & SCR checks

 

 

 

 

M

 

 

 

 

M

 

Implementing

 

 

 

 

Strategy

 

 

 

 

 

 

 

I Appointments

I1

CEO & CFO

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I2

Exec team except CFO

 

A – chair or delegated trustee

 

 

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I3

Exec Heads

 

A – chair or delegated trustee

 

 

 

 

 

 

A

R

Secondary

R

Primary

 

 

 

 

 

 

 

 

 

 

 

 

 

I4

Heads of School

 

M

 

 

 

 

 

 

A

R

Secondary

R

Primary

 

 

 

 

 

 

 

 

 

 

 

 

 

J

Finance

   

J1

Ensure effective financial controls are in place

 

 

 

M

M

 

 

 

Oversee

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

 

J2

Ensure Finance Policy is adhered to

 

 

 

M

M

 

 

 

Oversee

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

 

J3

Trust overall  funding model

 

A

 

M

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J4

Educational budget model

 

A

 

M

 

 

 

 

R2

RI

RI

 

 

R1

 

 

 

 

 

 

 

M

 

 

J5

Operations funding model

 

A

 

M

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

M

 

J6

Agree trust budget

 

A

 

M

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J7

Agree significant change to trust budget

 

A

 

M

 

 

 

 

R2

 

 

 

 

RI

 

 

 

 

 

 

 

 

 

 

J8

Agree school budget

 

A

 

 

 

 

 

 

R3

R2

R2

R1

 

R2

 

 

 

 

 

 

 

 

 

 

J9

Asset registers

 

 

 

 

M

 

 

 

 

 

 

 

 

 

D

I

D

I

 

 

 

 

 

 

 

 

J10

Assets / inventory disposals – high level

 

Linked govs or ACR based on Finance Policy (below)

 

 

M

 

 

 

 

 

 

 

 

 

R

R

 

 

 

 

 

 

 

 

J11

Assets / inventory disposals - low level

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A

A

 

 

 

 

 

 

 

 

J12

Appoint external auditors

A

R3

 

R2

 

 

 

 

R1

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J13

Appoint internal auditors

 

 

 

 

A

 

 

 

R

 

 

 

 

R

 

 

 

 

 

 

 

 

 

 

J14

Audit focus - internal

 

 

 

 

A

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J15

Agree Internal scrutiny plan

 

 

 

 

A

 

 

 

R

 

 

 

 

C

C

C

C

 

 

 

D

 

 

 

J16

Implement audit action plans

 

 

 

 

M

 

 

 

 

 

 

 

 

I

 

 

 

 

 

 

 

 

 

 

J17

Agree annual Report

 

A

 

 

R2

 

 

 

R1

 

 

 

 

R1

D

 

 

 

 

 

 

D Gov section

 

 

 

J18

Submit all statutory documents to ESFA, ensuring compliance with ESFA

 

 

M

M

M

 

 

 

 

 

 

 

 

I

 

 

 

 

 

 

M

 

 

 

J19

Maintain register of staff interests

 

 

 

 

 

 

 

 

 

 

 

 

 

I

 

 

 

 

 

 

 

 

 

 

J20

Procurements – see Finance Policy below

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

J21

Contracts –

See Finance Policy below

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

J22

Ensuring adequate insurance is in place

 

 

 

 

M

 

 

 

M

 

 

 

 

I

 

 

 

 

 

 

 

 

 

 

J23

Trust investment strategy approval

 

A

 

 

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J24

Bank account open / close

 

A

 

 

 

 

 

 

 

 

 

 

 

R

I

 

 

 

 

 

 

 

 

 

 

J25

Write off significant bad debt in line with policy

 

A

 

 

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J26

Agree settlement agreements of more than  one month’s salary

 

 

 

 

 

M

 

 

R2

R1

 

 

 

R1

 

 

R1

 

 

 

 

 

 

 

J27

Authorise exec / trustee expenses

 

 

 

 

 

 

 

 

A

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

J28

Authorise governor expenses

 

 

 

 

 

 

 

 

 

 

 

A

 

 

 

 

 

 

 

 

A

 

 

 

J29

Authorise staff expenses within budget

 

 

 

 

 

 

 

 

 

 

 

A

 

 

 

 

 

 

 

 

 

 

 

 

J30

Lettings costs across trust

 

 

 

 

 

 

 

 

A

 

 

 

 

R2

R1

 

 

R1

 

 

 

 

 

 

J31

Appointing CEO as Accounting Officer

 

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

J32

Setting financial delegated authority limits

 

A

Via Policy

 

M

 

 

 

 

R2

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

 

J33

Delivering monthly management accounts

 

 

 

 

 

 

M

 

M

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

 

J34

Managing cash position

 

 

 

M

 

 

M

 

M

 

 

 

 

D

I

 

 

 

 

 

 

 

 

 

 

J35

Monitoring Pupil Premium, Catch Up & Sports spending

 

 

 

M

 

 

 

M

A

M

A

M

A

M

D

I

 

D

I

 

 

 

 

 

 

 

 

 

 

K

 

K1

Estates & Asset Man. Plan

 

A

 

M

 

 

 

 

R2

 

 

 

 

 

R1

 

 

 

 

 

 

 

 

 

K2

Additional major works

Based on Finance Policy

 

A

 

 

 

 

 

 

R2

 

 

 

 

 

R1

 

 

 

 

 

 

 

 

A

K3

SCA Bids

 

Estates Link  is member of SCA mtg

 

M

 

 

 

 

R

 

 

 

 

 

R

 

 

 

 

 

 

 

 

A

K4

Agree long term lease of land or buildings

 

ESFA approval required

 

 

 

 

 

 

R2

 

 

 

 

R1

R1

 

 

 

 

 

 

 

 

 

L IT

L1

5 year plan

 

A

 

M

 

 

 

 

A

 

 

 

 

 

 

R

 

 

 

 

 

 

 

 

L2

Additional major works

 

A

 

M

 

 

 

 

A

 

 

R1

 

R2

 

R2

 

 

 

 

 

 

 

 

M

Health & Safety

M1

Management of Health & Safety Audits & action plans

 

 

 

 

M

 

 

 

 

 

 

I

 

 

I

 

 

 

 

 

 

 

 

 

M2

Statutory compliance testing & risk assessments (fire, asbestos)

 

 

 

 

M

 

 

 

 

 

 

 

 

 

I

 

 

 

 

 

 

 

 

 

M3

RIDDOR accident reporting

 

M

 

 

 

 

 

M

 

 

 

 

 

 

I

 

 

 

 

 

 

 

 

 

N Risk Registers

N1

Trust

 

A

 

 

R

M

 

 

 

R

C

C

 

 

C

C

C

C

 

 

 

D

 

 

 

N2

School

 

 

 

 

 

 

 

M

 

A

Secondary

A

Primary

R

I